Download Microsoft Word 2007: Editing and Formatting Document and more Exercises Computer Fundamentals in PDF only on Docsity!
To edit the equation click the equation and the Design Tab will be available in the Ribbon
Illustrations, Pictures, and Smart Art Word 2007 allows you to insert illustrations and pictures into a document. To insert illustrations :
Place your cursor in the document where you want the illustration/picture
Click the Insert Tab on the Ribbon
Click the Clip Art Button
The dialog box will open on the screen and you can search for clip art.
Choose the illustration you wish to include
To insert a picture :
Place your cursor in the document where you want the illustration/picture
Click the Insert Tab on the Ribbon
Click the Picture Button
Browse to the picture you wish to include
Click the Picture
Click Insert
Smart Art is a collection of graphics you can utilize to organize information within your document. It includes timelines, processes, or workflow. To insert Smart Art
Place your cursor in the document where you want the illustration/picture
10. Proofing a Document There are many features to help you proofread your document. These include: Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count. Top Spelling and Grammar To check the spelling and grammar of a document
Place the cursor at the beginning of the document or the beginning of the section that you
want to check
Click the Review Tab on the Ribbon
Click Spelling & Grammar on the Proofing Group.
Any errors will display a dialog box that allows you to choose a more appropriate spelling or
phrasing.
If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.
Thesaurus The Thesaurus allows you to view synonyms. To use the thesaurus:
Click the Review Tab of the Ribbon
Click the Thesaurus Button on the Proofing Group.
The thesaurus tool will appear on the right side of the screen and you can view word options.
Create a New Default Dictionary Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word. You can customize the dictionary to recognize these words.
Click the Microsoft Office button
Click the Word Options Button
Click the Proofing tab
Click the When Correcting Spelling tab
Click Custom Dictionaries
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Click Edit Word List
Type in any words that you may use that are not recognized by the current dictionary.
Check Word Count To check the word count in Word 2007 look at the bottom left corner of the screen. It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.
11. Page Formatting Modify Page Margins and Orientations The page margins can be modified through the following steps:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, Click Margins
Click a Default Margin , or
Click Custom Margins and complete the dialog box.
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The Header/Footer Design Tab will display on the Ribbon
Choose the information that you would like to have in the header or footer (date, time, page
numbers, etc.) or type in the information you would like to have in the header or footer
Create a Page Break To insert a page break:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, click the Breaks Drop Down Menu
Click Page Break
Insert a Cover Page To insert a cover page:
Click the Insert Tab on the Ribbon
Click the Cover Page Button on the Pages Group
Choose a style for the cover page
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Insert a Blank Page To insert a blank page:
Click the Insert Tab on the Ribbon
Click the Blank Page Button on the Page Group
12. Macros Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be completed in one-step.
Recording a Macro To record a Macro:
Click the View Tab on the Ribbon
Click Macros
Click Record Macro
Click on Macros
Click on Stop Recording Macros
To assign a macro button to a keyboard shortcu t:
Click Keyboard
In the Press New Shortcut Key box, type the key sequence that you want and click
Assign
Click Close to begin recording the Macro
Perform the actions you want recorded in the Macro
Click on Macros
Click on Stop Recording Macros
Running a Macro Running a macro depends on whether it has been added to the Quick Access Toolbar or if it has been given a Keyboard Shortcut.
To run a Macro from the Quick Access Toolbar, simply click the Macro Icon
To run a Macro from the Keyboard shortcut, simply press the keys that you have
programmed to run the Macro.
13. Table of Contents The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of
your document. When you add or delete headings from your document, Word updates your Table of Contents. Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1.
Mark Table of Contents Entries You can mark the Table of Contents entries in one of two ways: by using built-in heading styles or by marking individual text entries.
To Use Built-In Heading Styles
Select the text that you wish to be the heading
Click the Home Tab
In the Styles Group, click Heading 1 (or the appropriate heading)
If you don’t see the style you want, click the arrow to expand the Quick Styles Gallery
If the style you want does not appear click Save Selection as New Quick Style
To Mark Individual Entries:
Select the text you wish to make a heading
Click the References Tab
Click Add Text in the Table of Contents Group
Click the Level that you want to label your selection
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Delete Table of Contents To delete a table of contents:
Click the References Tab on the Ribbon
Click Table of Contents
Click Remove Table of Contents
14. Creating a Web Page Simple web pages can be created in Word using the Save as Feature. In a web document, you can insert pictures and hyperlinks. To view the document as you would a web page:
Click the View Tab on the Ribbon
Click the Web Layout Button in the Document Views Group
Entering Text To enter text into the document, simply begin typing. If you want to adjust the layout of the page and text, you should use tables to format the page properly.
Hyperlinks Hyperlinks, or links, allow the reader to click on text and go to another web site. To create a hyperlink:
Select the text that will be the link
Click the Insert Tab of the Ribbon
Click the Hyperlink Button on the Links Group
Type in the web address, or URL, of the link
Click OK
Saving Web Pages To save a web page:
Click the Office Button
Move the cursor over Save As
Click Other Formats
15. Lists Lists allow you to format and organize text with numbers, bullets, or in an outline.
Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. To add a list to existing text:
Select the text you wish to make a list
From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button
To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
Nested Lists A nested list is list with several levels of indented text. To create a nested list:
Create your list following the directions above
Click the Increase or Decrease Indent button
Formatting Lists The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
Select the entire list to change all the bullets or numbers, or
Place the cursor on one line within the list to change a single bullet
Right click
Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.
16. References & Citations Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources. The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references.
Style To choose a publishing style:
Click the References Tab on the Ribbon
Click the drop down box next to Style in the Citations & Bibliography Group
Choose the appropriate style.
Citations To insert a citation in the text portion of your document:
Click the References Tab on the Ribbon
Click the Insert Citation Button on the Citations & Bibliography Group
If this is a new source, click New Source
If you have already created this source, it will in the drop down list and you can click on it
