Monthly Management Reports, Study Guides, Projects, Research of Accounting

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Monthly

Management

Reports

VERSION: April 201 7

Who Uses These Reports

Primarily, financial staff responsible for reconciling expenses and revenue for their

departments use these reports.

When to Use These Reports

If you're reconciling the expenses and revenue from a previous month, the Monthly

Management Reports are useful because they do not change. The reports are fixed as soon

as Accounting Services closes the month and won't be affected by any financial activity

after the month-end close.

Where the Information Comes From

These reports pull information from the Commitment Control (KK) ledgers.

Where to Find the Reports

The Monthly Management Reports are generated for each department the night the

previous month closes. You can download the reports in both PDF and Excel (CSV) formats.

If you're downloading more than one report, InfoPorte creates a .zip file, which is a

compressed file format. You'll need to extract the files before you can use them. Refer to the

Extracting the Reports from the Zip File section in this document for more information.

Note: Functionality to handle zip files is part of Windows, and you don't need to

download any additional software to use them.

How to Run These Reports

Follow these steps to find the State Monthly Management Reports:

1. Open InfoPorte and navigate to:

Finance > Monthly Reports tab

2. Choose the reports you need by doing one of the following:

l Use the Search field if you want to find the reports you need by typing in your

department number, accounting period, fiscal year, and fund type. If you enter only

your department number, InfoPorte chooses the last closed month.

Note: The first State reports available are for FY2017, Accounting Period 04 (October).

The first Trust and F&A reports are available for FY2017, Accounting Period 05

(November).

l Use the report filters if you want to find the reports you need by choosing options

from a list:

In this field... Choose the following...

Business Unit UNCH , UNCGA , or the appropriate foundation business unit.

Department ID The department number. You can choose one or more departments.

Note: If you leave Department blank, the system displays the error "Department is not set or is incorrect format".

Fiscal Year The fiscal year. You can only choose one.

Accounting Period (^) Enter the accounting period that corresponds to the month you need (for example, 01 is July). Or you can leave the Accounting Period blank to find the most recently-closed month.

Fund Type Choose F&A , STATE , or TRUST.

4. Click Download Reports.

Result: The system asks you if you want to open or save the report.

5. Do one of the following:

l If you only check one report, choose Save to save the report to your computer or

Open to view the report.

l If you check more than one report, InfoPorte creates what's called a 'zip file' which

compresses the files into one file so that it downloads more quickly. Choose Save and

then follow the steps in "Extracting Your Reports from the Zip File."

Extracting the Reports from the Zip File

If you choose to download more than one report, InfoPorte creates a .zip file and you'll need

to extract the reports to view them.

1. Open Windows Explorer and locate the .zip file you downloaded.

Note: If you didn't choose a download location in step five above, check your Downloads

folder for the .zip file.

2. Right-click on the .zip folder and choose Extract All.

3. Enter or browse to the place you want the files saved to.

4. Click Extract.

Result: Your computer displays the unzipped files in a new window.

Sample State Summary Report

Sample Trust Summary Report

Sample F&A Summary Report

What the Detail Reports Show

The Detail Reports show the following information for each transaction during the

accounting period you chose.

Sample of State Detail Report

Sample of Trust Detail Report

Sample of F&A Detail Report