Monterey County 80K21
MEDICAL UNIT CLERK
DEFINITION
Under supervision, performs a wide variety of responsible clerical duties related to direct patient care at
Natividad Medical Center (NMC) in support of professional and other staff; performs other work as required.
DISTINGUISHING CHARACTERISTICS
Incumbents in this class perform a variety of standardized clerical functions in support of doctors, nurses, and
other staff in an assigned medical treatment area. The Medical Unit Clerk serves as the focal point of clerical
support for patient care and is characterized by its required knowledge of hospital routine, and familiarization
with basic medical terminology. Incumbents perform a variety of record keeping, supply ordering, unit
coordination and scheduling duties and handle difficult types of public contact.
EXAMPLES OF DUTIES
Nothing in this specification restricts management’s right to assign or reassign duties and responsibilities to this
job at any time.
1. Deals with patients and their families in situations requiring tact and discretion
2. Requisitions a variety of stock, medical equipment, and supplies based on an understanding of medical
procedures and unit requirements; receives supplies for the unit
3. May schedules appointments and treatments requiring sufficient understanding of medical conditions to
estimate priority sequence, or length of treatment anticipated
4. Transfers doctors' orders, diet, and therapy instructions to patient charts; notifies nurses and other
appropriate personnel of revisions. Makes notations on charts of special medical or consultation charges
5. Orders tests and makes appointments, accepts and records lab reports and orders prescriptions
6. Assembles patient charts and prepares other medical record forms required for patient admission,
transfer, or dismissal
7. Acts as unit receptionist, receiving and relaying telephone messages to medical staff; distributes mail,
flowers, and messages to patients and directs visitors
8. Types a variety of forms and correspondence
9. Provides vacation and temporary relief as required
10. Transcribes physician's orders from patient chart to the proper forms in preparation for verification by
professional staff; answers telephone; takes and delivers telephone messages
11. Provides routine information as requested to staff, patients, visitors, and the public; greets patients and
visitors; places calls to doctors, other medical units, and support units as directed
12. Tracks admissions, discharges, transfer, and room changes for census purposes; completes proper forms
and records for patient admissions, transfers, discharges, examinations, and testing; may assemble,
disassemble, update, and thin patient charts
13. Maintains unit files; runs errands and transports supplies, specimens, and other materials as needed;
contacts or receives calls from hospital departments, hospitals, doctor's offices, or medical agencies to
coordinate or schedule services for patients
