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Xerox SMARTsend 3.

Brochure

Xerox

®

SMARTsend

®

Scanning made fast

and secure

Use the power of scanning to transform the way you work. It’s possible with

SMARTsend

software. Use SMARTsend and your multifunction device to scan paper

documents into digital form and distribute them to multiple destinations to make more

information accessible to more people.

Increase your productivity by

unleashing the power of scanning

Work processes made smarter

SMARTsend software helps you simplify

information management. Now sharing

documents is easier than ever.

Share hard copy information in seconds. Scan a

document once, and SMARTsend will transform

it to digital and send it to destinations you

have preprogrammed in a workflow—multiple

email addresses, repositories, network folders,

FTP folders, web URLs or remote printers.

• Use the Scan to Home button to send

documents to your personal email, ECM

systems or network folder. Implement as

a single scan workflow requiring network

authentication or PIN entry, or as individual

scan workflows for each walk-up user.

• With the Scan and Store capability, you can

scan in double-sided and color documents,

change scan resolutions and view larger

thumbnails in a larger multifunction device

UI. Additionally, you can print duplex and in

color with the Browse and Print feature.

• When creating workflows for distribution,

you have direct access to your global mail

directory, so there’s no need to type in

email addresses.

• Powerful Optical Character Recognition

(OCR) capabilities (available in Pro Version)

ensure scanned documents are accurate at

retaining page layout and formatting in a

wide range of file formats.

• With SMARTsend Pro, you can specify the

appropriate file format for each destination

in your workflow, so if one destination

requires PDFs or TIFFs and another Word or

Excel files, it’s no problem.

• Use SMARTsend Pro to convert your scanned

document into text searchable PDF, Word

or Excel files and distribute them directly

to DocuShare ®^ or several other supported

repositories—turning hard copy into readily

available, indexed knowledge.

• SMARTsend 3.0 supports OCR to

MS Word 2007, MS Excel 2007 and

WordPerfect 10 formats.

• SMARTsend enables you to set up

automated email or printed delivery

confirmations, so you can be assured your

files are delivered.

Specifications for Xerox

SMARTsend

3.

SMARTsend Key Features

• Web-based software application that automates the digital transformation, conversion and distribution of hard copy documents, making more information accessible to more people
• Scanning workflow creation via web browser wizards
• Send to multiple destinations with a single scan
• Add indexing information (metadata) to scanned documents
• Convert scanned documents into a variety of industry standard formats
• Vary the scanned image format by destination
• Scan to Home feature allows easy set up of scan destinations (email address, FTP site, ECM Systems or network folder) for walk-up users
• Secure encrypted transmission of scanned data via HTTPS
• Private Workflows (with MFP Network Authentication)
• Delivery confirmations via email or printed at MFP scan source

SMARTsend Pro Key Features

Everything in SMARTsend, plus:

• Workflow initiation using PaperWare (scan cover sheets) enables scan destinations to be modified at the scan source
• Integrated Optical Character Recognition facilitates automatic digital archiving and easy document repurposing

System Specifications

For best performance it is recommended that SMARTsend be installed on a dedicated server/computer. The minimum requirements are:

• CPU: 1.0 GHz or faster
• Hard Drive 1 GB or more free disk space
• RAM: 512MB or more. 1 GB or more is recommended for all operating systems and is required for Windows Vista)
• Network Protocol: TCP/IP (also supports HTTP/HTTPS)
• Single network adapter (multiple adapters are not supported)
• The computer can not be a domain controller.

SMARTsend may also be installed on a shared print or file server with the above minimum specifications.

©2009 Xerox Corporation. All rights reserved. Xerox ®^ and the sphere of connectivity design and Document Centre® DocuShare®, SMARTsend®, WorkCentre® and ColorQube™ are trademarks of Xerox Corporation in the United States and/or other countries. 09/

610P729914A

Operating Systems Supported

• Windows 2003 Server with ASP.NET enabled, all service packs and critical updates and Internet Information Services installed
• Windows 2008 Server
• Windows XP Professional Workstation SP2 Platform
• Vista Business Edition The SMARTsend EIP applications are only supported on a Windows 2003 and 2008 servers—not XP Pro or Vista Business Server. SMARTsend may also be installed on the above operating systems in conjunction with VMware virtual infrastructure or Microsoft Virtual PC/Virtual Server. This may result in reduced performance (slower processing) based on the virtual machine.

Client Requirements The SMARTsend client interface is web browser- based and can be accessed through the following supported web browsers: Windows Clients

• Microsoft Internet Explorer version 5.5 and higher Windows/Mac Clients
• Netscape Navigator version 7.0 and higher Mac OS X v10.2 or later
• Mozilla version 1.7 and later
• Mozilla FireFox version 1.0.6 and higher Linux/Unix Clients
• Mozilla version 1.7 and later
• Mozilla FireFox version 1.0.6 and higher

Supported Xerox Multifunction Devices* The following Xerox scan-enabled multifunction devices have been certified to work with SMARTsend:

• ColorQube™ 9201/9202/
• Document Centre®^240 ST, 255 ST, 265 ST
• Document Centre 425, 426, 430, 432, 440
• Document Centre 460 ST, 470ST, 480ST, 490ST
• Document Centre 535, 545, 555
• WorkCentre®^ 232/238, 245/255, 265/
• WorkCentre 4150, 5030/5050, 7132
• WorkCentre 5632/5638/5645/5655/5665/ 5675/
• WorkCentre 7328/7336/7345, 7425/7428/
• WorkCentre 7655/7665/
• WorkCentre M20/M20i, M
• WorkCentre M118/M118i
• WorkCentre Pro 32, 35, 40, 45, 55, 65, 75, 90
• WorkCentre Pro 123/128, 133, 165/
• WorkCentre Pro 232/238, 245/255, 265/
• WorkCentre Pro C2128/C2636/C
• Xerox 3635, 4260, 6400, 7232
• Xerox 4590/4595™ Copier/Printer (with caveats) *Check www.xerox.com for SMARTsend support.

Internet Fax or E-Mail enabled devices (through the use of SMARTsend Pro PaperWare coversheets), including:

• WorkCentre Pro 685/
• WorkCentre M20i
• WorkCentre M118i
• WorkCentre M

WorkCentre Pro and Document Centre Requirements

• Scan to File enabled
• TCP/IP
• lpr enabled
• DNS host name or static IP address assigned

Output Destination and Repositories Supported

• Email
• FTP
• Microsoft Network Folder
• NetWare Folder (Novell ®^ NetWare—version 5.x or 6.x)
• Remote Printer
• Scan to URL
• Domino.doc (version 3.1)
• Domino (version 5.x or 6.0)
• DocuShare 5.0 and 6.
• Microsoft SharePoint Portal Server 2001, 2003 and 2007
• Hummingbird DM 5.1.0.5 (optional)
• Interwoven WorkSite 8.0 (optional)
• Documentum 5.2.5.SP3 (optional)
• Live Link Enterprise Server 9.5 (optional)

For more information, call 1-800-ASK-XEROX, or visit us online at www.xerox.com/office