Best Practices for Pupillage Gateway: Equalities Monitoring & Anonymised Applicant Data, Lecture notes of Auditing

Download Best Practices for Pupillage Gateway: Equalities Monitoring & Anonymised Applicant Data and more Lecture notes Auditing in PDF only on Docsity!

BEST PRACTICE GUIDE

Best Practice Guide to

the Pupillage Gateway

This guide has been produced to guide chambers in using some of the more useful features of the Gateway, namely:

Audit trail: the system keeps a log of all activity including the full text of any emails sent and changes to application and vacancy statuses, allowing chambers to easily review each year’s recruitment process.

Equalities monitoring: a granular breakdown of each pupillage vacancy’s equalities data is available to chambers, allowing them to gain insights into the diversity profile of each year’s recruitment exercise.

Anonymised applicant data: chambers may choose to have their candidate data anonymised, so names & other personal details are hidden with ID numbers. This is in line with recruitment best practice for equality and diversity.

A detailed how-to on each feature can be found on subsequent pages. In addition, the Jobsgopublic Support Team are available to guide you, and can be contacted on 0207 427 8250 (Mon-Fri, 9am to 5.30pm) or support@ jobsgopublic.com.

2. EQUALITIES MONITORING

Reporting on equalities

monitoring data

The Gateway provides two methods to review your equalities data for each pupillage vacancy - a simple on-screen summary and a downloadable breakdown. This allows you to gain insights into the diversity profile of each year’s recruitment exercise.

What is it?

1. First log on the the Pupillage Gateway.
2. Next, click on the title of the pupillage vacancy you’re interested in to load the vacancy details.
3. Next click the Pupillage Vacancy Level Reporting in the left hand menu, then Equalities Monitoring.
4. This will load the on-screen report, showing figures for each equalities question. You can click the stages tabs (e.g. First Interview, Offer, Reserve) to see the breakdowns for these stages too.
5. Finally, you can download the more detailed data by scrolling to the bottom and clicking download CSV.

How can I access it?

2. EQUALITIES MONITORING

Anonymising candidate names

& personal details

The Gateway has a setting that anonymises personal data, so shortlisters cannot see the names or other identifying information for applications under review. This works by replacing the data with an ID number, so applications can still be differentiated, but without personally identifying the applicant.

What is it?

Recruitment Leads (i.e. chambers users doing administration rather than shortlisting) can choose to download applications for shortlisters in anonymous format very easily - just select ‘anonymised form’ from the list when downloading applications.

Where your Recruiting Managers (i.e. chambers users doing shortlisting) use the system themselves to review & score online, they’ll only see ID numbers instead of names & personal details - this is automatic and doesn’t require you to do anything to set it up.

How can I access it?